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User Manual

Detailed documentation of all functions and workflows of the ALICE platform.

Content
Dashboard & Chat
Analysis & Deep Dive
Data & Export
Community
Organization
Tokens & Billing

Dashboard & Chat

The Chat Workflow

The Dashboard is your command center. Here you interact with ALICE via a chat interface. The process is divided into three phases:

Phase 1
Request (Prompt)

Describe your request as precisely as possible. ALICE understands context.
Example: "Create a market analysis for CRM systems in the DACH region."

Phase 2
Questions (Loop)

If information is missing, ALICE asks targeted questions (yellow box). You must answer these before the analysis begins. This ensures quality.

Phase 3
Result

ALICE provides structured results with explicit fields (e.g. Provider, Topic, Rating, Pros/Cons, Date, Source, Details). These are automatically saved in your history and are retrievable as individual fields.

Advanced Analysis

Deep Dive (Internet Research)

Standard answers are based on the AI's internal knowledge. With the Deep Dive function you can task ALICE with searching the live internet.

  • Current Data: Finds information that was published just a few hours ago.
  • Sources: ALICE often cites the sources of found information.
  • Costs: This function is computationally intensive and costs more tokens (see pricing table).

Document Analysis (RAG)

You can upload your own PDF documents so that ALICE can include them in the answers. This is ideal for analyzing contracts, guidelines, or internal reports.

Privacy Notice: Uploaded documents are only visible to your organization. They are stored in an isolated vector database and are not used to train the public AI.

Supplier Sentinel New

The Supplier Sentinel is your proactive risk radar. It automatically monitors selected suppliers or topics in the background.

  • Automated: Conducts monthly web searches without you having to be active.
  • Alerting: Sends you an email summary as soon as new risks or opportunities are detected.
  • Costs: Since the Sentinel conducts research independently, tokens will be deducted from your account monthly.

Negotiation Battle Cards New

Create strategic preparation documents for negotiations with one click.

PDF Export

Generates a professional PDF with strategy, arguments, and tactics.

Live Strategie

Use the interactive mode for just-in-time coaching during the negotiation.

Data Management

History & Search

In the left sidebar you will find all past chats, grouped by date.

  • Use the search bar, to quickly find old analyses.
  • Click on the Date, to expand or collapse days.
  • Delete individual entries via the trash icon (Warning: irreversible).
Export Functions

Share your findings with stakeholders.

  • Excel Export
    Select multiple rows in the history and click on 'Excel Export'. You receive a formatted table with all selected analyses.
  • Email Sending
    Send selected results directly via email to yourself or colleagues. Simply select rows, choose 'Send Email', and specify recipients.

Community Ranking

The Community Ranking is a place for knowledge exchange. If you have created a particularly good analysis, you can share it with your organization.

Share
Publish useful prompts & results within your organization.
Vote
Rate shared posts from other users.
Adopt
Copy and comment important information directly to your dashboard.

Organization & Admin

Team Management

Every user belongs to an organization. As Admin you have access to the Admin Panel.

function Admin Member
Create chats
Invite users
Manage API Keys
View invoices

API Access

For developers, ALICE offers a REST API. Admins can generate API keys in the Admin Panel.
To API Documentation

Tokens & Billing

The Token System

ALICE uses a virtual currency ('Tokens') to bill usage fairly. All users of an organization access the same token pool.

Action Costs Details
Standard Chat 5-20 Token Simple analysis without external data sources.
Deep Dive 5-20 Tokens Complex internet research and synthesis.
Document Upload 2 Tokens Processing and indexing of a PDF.
API Request 5-20 Token Request via the external interface.
Monthly Reset

Depending on the subscribed plan (Tier), your organization receives a fresh quota of tokens monthly.

Example: In the 'License Insight' plan, tokens are topped up to x tokens every month.

Token Shop

Are the tokens used up? No problem. In the Token Shop you can buy packages at any time.

Any questions? Contact our support at kontakt@mybetterresearch.com